Effective Date: 24 July 2025
TechWomen4Boards (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and store your personal data when you interact with us, including through our website, membership platform, events, and communications.
1. Who We Are
TechWomen4Boards is a UK-based community dedicated to empowering women in tech leadership and board roles. We operate as a membership-based organisation providing resources, networking opportunities, training, and career advancement support.
For the purposes of data protection laws, the data controller is:
TechWomen4Boards
Email: us@techwomen4boards.co.uk
Website: https://techwomen4boards.co.uk
2. What Personal Data We Collect
We may collect the following types of personal data when you interact with us:
- Contact information (name, email, phone number, address)
- Professional information (job title, company name, LinkedIn profile, industry experience)
- Payment information (billing address, card details—processed securely via third-party payment processors)
- Membership details (plan type, start/end dates, attendance history)
- Event participation (RSVPs, feedback, photos)
- Communication preferences
- Technical data (IP address, browser type, device information via cookies)
3. How We Use Your Data
We process your data for the following purposes:
- To manage your membership and access to benefits
- To communicate about renewals, updates, events, and relevant opportunities
- To process payments and administer your subscription
- To send newsletters and updates if you opt in
- To improve our services, website, and member experience
- To comply with legal or regulatory obligations
4. Legal Basis for Processing
We rely on the following legal bases under the UK GDPR:
- Contractual necessity – to fulfil our obligations to you as a member
- Consent – for email marketing (you may withdraw consent at any time)
- Legitimate interests – to run and grow our community and services
- Legal obligation – for compliance with applicable laws
5. How We Share Your Data
We do not sell your data. We may share limited information with:
- Service providers (e.g. payment processors, CRM systems, event platforms)
- Partners or speakers involved in specific member events (with prior notice)
- Legal authorities, where required by law
All third parties are required to keep your data secure and use it only for the intended purpose.
6. International Transfers
Your data is primarily stored in the UK or EEA. If we transfer data outside the UK/EEA, we ensure it is protected by appropriate safeguards (e.g. adequacy decisions or standard contractual clauses).
7. Data Retention
We retain your personal data only for as long as necessary:
- Membership data: for the duration of your membership + up to 2 years after expiry
- Financial data: for up to 7 years, as required by tax laws
- Marketing preferences: until you unsubscribe or opt out
8. Your Rights
Under data protection laws, you have the right to:
- Access the personal data we hold about you
- Request correction or deletion of your data
- Object to or restrict processing
- Withdraw consent (e.g. marketing emails)
- Request data portability
- Lodge a complaint with the ICO (Information Commissioner’s Office)
To exercise your rights, contact us at: us@techwomen4boards.co.uk
9. Cookies & Website Analytics
Our website may use cookies to enhance user experience, remember preferences, and analyse traffic. You can control cookie settings through your browser.
10. Updates to This Notice
We may update this Privacy Notice from time to time. We will notify members of significant changes by email or via our website.
Contact Us
For questions about this Privacy Notice or your data rights, contact:
TechWomen4Boards
Email: us@techwomen4boards.co.uk
Website: https://techwomen4boards.co.uk